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By-Laws of The Delta
Chi Educational Foundation
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as
amended and Ratified by the Board of Directors |
September 25, 2004 |
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Article
I - Members |
| Section
1. Annual Meeting |
The annual
meeting of the members shall be held on the first Saturday in
the month of August or at such other date during the months of
August or September as the Board of Directors may set, for the
purpose of electing directors and for the transaction of such
other business as may come before the meeting.
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| Section
2. Special Meeting |
Special meetings
of the members, for any purpose or purposes, may be called by
the President or the Board of Directors.
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| Section
3. Place of Meeting |
The Board
of Directors may designate any place, either within or without
the State of Iowa as the place of meeting for any meeting of the
members. If no designation is made, the place of meeting shall
be the principal office of the corporation in the State of Iowa
or such other suitable place in the county of such office.
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| Section
4. Notice of Meeting |
Written notice
stating the place, day and hour of the meeting and, in the case
of a special meeting, the purpose or purposes for which the meeting
is called, shall be delivered not fewer than fourteen (14) days
nor more than ninety (90) days before the date of the meeting,
either personally or by mail, by or at the direction of the President,
or the Secretary, or other officer or person calling the meeting,
to each voting member. If mailed, such notice shall be deemed
to be delivered when deposited in the United States mail, addressed
to the member at his address as it appears on the Membership Role
of the Secretary, with postage thereon paid.
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| Section
5. Qualifications of Members |
The membership
of this corporation shall consist of the following:
1. The Directors of this Corporation.
2. Any other person or entity having made a contribution to this
Corporation.
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| Section
6. Voting |
Only those
members who have made contributions to this Corporation from time
to time of money or real or personal property totaling Two Hundred
Dollars ($200) or more in value and Directors of this Corporation
shall be vested with voting rights. Members vested with voting
rights may vote in person, by mail or by proxy executed in writing.
A majority vote of the eligible votes cast, whether by members
present in person or by proxy or voting by mail, shall prevail.
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| Section
7. Quorum |
Ten per cent
(10%) of the members entitled to vote represented in person or
by proxy shall constitute a quorum at a meeting of the members.
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| Section
8. Acts of the Directors |
Except as
otherwise required by law or the Articles of Incorporation, the
Board of Directors may take any action in respect to any matter
upon which the members of this Corporation shall have power to
act and such action duly taken by the Board of Directors shall
bind the Corporation as to third parties at all times thereafter
unless and until rescinded by action of the members of the Corporation.
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Article
II - Board of Directors |
| Section
1. General Powers |
The
Directors of the Corporation shall have and exercise the
general management of its affairs, property and business,
and may adopt such rules and regulations for that purpose
and for the conduct of their meetings as they may deem proper.
The Directors may delegate all or any part of the powers
and duties of any absent or inactive officer of the corporation
to any other officer or any director or member of the corporation.
They may determine where the books and other records of
the corporation are to be kept. In addition to the powers
specified in these by-laws, the Directors may exercise all
powers of the corporation and do all acts which may be lawfully
done on its behalf, other than those powers and acts, if
any, which are by law or by the certificate of incorporation
or by these by-laws directed or required to be exercised
or done by the members of the Corporation.
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| Section
2. Number, Election, and Term |
This
corporation, at all times, shall have a Board consisting
of a minimum of five (5) directors and a maximum of twenty-five
(25) directors elected by the members for terms of three
(3) years or until their successors are duly elected. The
number of directorships shall be fixed at ten (10). Each
director shall serve for a term of three (3) years or until
his successor is duly elected and qualified. The terms of
the directors shall be staggered such that approximately
one-third of the directorships expire each year.
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| Section
3. Qualifications |
In addition
to other requirements for eligibility to be elected as a
Director which may be set forth in the Articles of Incorporation
or elsewhere in these by-laws, in order to serve as a Director
a person must be a voting member of the corporation.
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| Section
4. Vacancy |
The
office of any Director shall become vacant upon his death,
resignation, refusal to act, or removal from office, the
expiration of his term of office, or any other cause specified
in the Articles of Incorporation. If any Director shall
fail to attend three (3) consecutive meetings without excuse
presented by him to the Board of Directors and accepted
by them as satisfactory, he shall be deemed to have resigned
and the vacancy shall be filled. Any vacancy occurring in
the Board of Directors shall be filled by the remaining
Directors until the next following annual meeting of the
members.
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| Section
5. Regular Meetings |
A regular
meeting of the Board of Directors shall be held without
other notice than this by-law immediately following the
annual meeting of the members and each adjourned session
thereof. The place of such regular meetings shall be the
same as the place of the meeting of the members which proceeds
it.
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| Section
6. Special Meetings |
Special
meeting of the Board of Directors may be called by or at
the request of the President, Secretary, or any five (5)
directors. The President or Secretary calling any special
meeting of the Board of Directors may fix any place, either
within or without the State of Iowa as the place for holding
any special meeting of the Board. If no other place is fixed
in the notice of the special meeting, or in the case of
a special meeting called by Directors, the place of meeting
shall be the principal business office of the Corporation
in Iowa City, Iowa.
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| Section
7. Notice of Special Meetings |
Notice
of the time, place, and purpose of each special meeting
of the Board of Directors called pursuant to Section 4.
shall be given no fewer than ten (10) days nor more than
thirty (30) days before the meeting, by mailing a copy of
such notice to every Director at his usual address, provided
that in case of emergency, so declared in writing by the
President and filed with the Secretary, the notice of the
meeting specifying the emergency matter may be reduced to
five (5) days.
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| Section
8. Quorum, Manner of Acting, Conduct of Meetings |
(1) Except as otherwise provided by law or by the Articles of
Incorporation or these by-laws, three (3) of the directors
or a majority of sitting directors, whichever number is
smaller, shall constitute a quorum for the transaction of
business at any meeting of the Board of Directors, but less
than a quorum shall have the power to adjourn, from time
to time, until a quorum shall be present.
(2) The act of the majority of the Directors
present at a meeting at which a quorum is present shall
be the act of the Board of Directors, unless the act of
a greater number is required by law or the Articles of Incorporation
or these by-laws.
(3) The President of the Corporation shall
serve as Chairman of the Board of Directors and preside
over all meetings of the Board. The Vice-President shall
preside over Board meetings in the absence of the President.
If both the President and Vice-President are absent, the
directors present shall select one of their number to preside
over the meeting.
(4) The Secretary of the Corporation shall
act as secretary of all meetings of the Board of Directors,
but in the absence of the Secretary, the presiding officer
may appoint any person present to act as secretary of the
meeting.
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| Section
9. Presumption of Assent |
A Director
of the Corporation who is present at a meeting of the Board
of Directors or a committee thereof of which he is a member,
at which meeting action on any corporate matter is taken,
shall be presumed to have assented to the action taken unless
his dissent shall be entered in the minutes of the meeting
or unless he shall file his written dissent to such action
with the person acting as secretary of the meeting before
the adjournment of the meeting. Such right to dissent shall
not apply to a Director who voted in favor of such action.
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| Section
10. Action without Meeting |
Unless
otherwise specified in the Articles of Incorporation, these
By-laws or applicable law, any action that may be authorized
be taken at a meeting of the Board may be authorized or
taken in writing, without a meeting, by unanimous written
consent of the members of the Board entitled to vote, effective
as of the date of consent of the last Board member to consent.
Any such written action may be signed in counterparts or
by facsimile transmission or both, or the consent of any
such member may be evidenced by e-mail, provided in all
cases, that a pertinent record of such consent shall be
entered upon the corporate records of the Foundation and
notification of such consent shall be provided to all members
of the Board.
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| Section
11. No Pecuniary Benefit |
In the
exercise of any and all power and authority vested in the
Board of Directors, it shall at all times operate the Corporation,
its affairs, property and business exclusively for one or
more of the purposes specified in the Articles of Incorporation,
and in such manner that neither the net income of the Corporation
nor its capital assets shall at any time inure, in whole
or part, to the pecuniary benefit of any officer, Director,
or member or employee of the Corporation, except by way
of payment to such individual of reasonable compensation
for services actually rendered by him to the Corporation,
or reimbursement for reasonable expenses incurred in the
course of corporate business.
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Article
III - Officers |
| Section
1. Number, Term of Office, Vacancy and Removal |
(1) The principal officers of the Corporation shall be a President,
the
Vice-President, a Secretary, and a Treasurer, each of whom
shall be elected by the Board of Directors, to serve a term
of one (1) year or until their successor is duly elected.
The President shall be elected from among the Directors,
Such other officers or assistant officers as may be deemed
necessary may be elected or appointed by the Board of Directors.
The offices of Secretary and Treasurer may be combined in
one person.
(2) A vacancy in any principal office because
of death, resignation, removal, disqualification, or otherwise,
shall be filled by the Board of Directors for the unexpired
portion of the term.
(3) Any officer or agent of the Corporation
may be removed by the Board of Directors whenever in its
judgment the best interests of the Corporation will be served
thereby, but such removal shall be without prejudice to
the contract rights, if any, of the person so removed. Appointment
or election shall not of itself create contract rights.
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| Section
2. Duties |
(1) The President shall be the chief executive officer of the
Corporation, shall perform the duties usually pertaining
to such office, and at all meetings of the Board of Directors
he shall act as Chairman of the Board.
(2) The Secretary shall be responsible
for the keeping of minutes of all meetings of the Board
of Directors and the Executive Committee, and interim minutes
of all matters acted upon by the Directors between meetings
of the Board and he shall perform such other duties as usually
pertain to the office of secretary. The secretary may present
any matter to the Board upon his own motion.
(3) The Treasurer shall be responsible
for the care and custody of all funds, securities, evidences
of indebtedness or of title and other valuable documents
of the Corporation, and shall deposit the same in the name
of the Corporation in such bank or banks or in such safety
deposit company or companies or with such custodian or custodians
organized under the banking laws of any state or of the
United States, as the Directors may designate. The Treasurer
shall be responsible for full and accurate accounts of all
receipts and disbursements of the Corporation, and generally
shall have the authority and exercise the powers usually
vested in, and shall perform the duties usually performed
by the treasurer of a corporation.
(4) Each officer shall also discharge any
duties specially assigned to him by the Directors.
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Article
IV - Committees |
| Section
1. Executive Committee Membership, Actions and Quorum |
(1) There shall be an executive committee consisting of three
(3) members: the President, Vice President and Treasurer.
(2) All actions of the Executive Committee
shall be made by motion or resolution receiving an affirmative
vote of the majority of members.
(3) A quorum of the Executive Committee
shall be two (2) of the members of the committee.
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| Section
2. Executive
Committee Duties |
(1) The Executive Committee shall employ all staff of the Corporation
and direct and supervise any such employees in the performance
of their duties. Direct, day-to-day supervision of any and
all employees may be delegated to a specific officer, director
or employee by the Executive Committee.
(2) The Executive Committee shall have
and may exercise, when the Board of Directors is not in
session, the powers of the Board of Directors in the management
of the business and affairs of the Corporation, except election
of the principal officers or the filling of vacancies on
the Board of Directors.
(3) The Executive Committee shall also
discharge any other duties as assigned by the Board of Directors.
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| Section
3. Standing Committees. |
The
corporation shall have five (5) standing committees: Program
Development; Investment Advisory; Publicity; Development;
and, Recruitment. These committees shall have no fewer than
three (3) members as appointed by the President. The President
shall designate one committee member as chairman of the
committee. Although each committee shall have at least one
Director in its membership, the President need not designate
a Director as chairman of any committee. The standing committees
shall have such duties and responsibilities as assigned
by the Executive Committee.
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| Section
4. Ad Hoc Committees |
The
Board of Directors, the President, and the Executive Committee
shall each have the authority to create such ad hoc committees
as are necessary to perform their respective duties. No
ad hoc committee shall exist for more than one (1) year
from its original creation without approval of the Board
of Directors.
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